The Department of ICT is responsible for the development and deployment of ICT services and infrastructure which supports the Institute’s teaching, learning, research, and administrative activities. The ICT Department manages and operates the Institute’s ICT infrastructure such as computers and related software, data networks, students’ management system and telecommunications links.
The Department support all schools, Department and offices with innovative products and services that will enhance their productivity and research activities. Specifically, its mandates include equipment maintenance and support, networking and infrastructural development, student and staff information management systems and web development and maintenance.
Currently the Department is providing the following services at all the campuses of the Institute.
• Internet services
• Local area network and Wide area network services
• Academic and Student’s record system
• Website management and support
• Technical and repairs services
• Infrastructure (Network and hosting of Servers)
The Head of the ICT Department is Mr. Solomon Kutiame
You are warmly welcome to the home page of the Internal Audit Department of the Institute of Languages (IL), a constituent institute of University Media, Arts, and communication. The vision of Institute of Languages (IL) “is to become a pre-eminent international centre of learning to produce first class professionals in modern languages who will foster African unity, promote socio-economic and political integration in Africa and facilitate global communication”. This vision must have an independent, objective assurance, consulting, and value addition department to help improve IL's operations.
The main objective of the Internal Audit Department of Institute of Languages is to provide an independent, objective assurance and consulting services designed to add value and improve an IL's operations. Also, to help the Institute accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes
Other objectives include:
•Ensuring the safety of the Institute’s assets and interest from all kinds of losses, including those arising from error fraud, irregularities, and or corruption.
•Collaborate with other departments/Units of the institutes to achieve the vision and mission of the Institute.
•Advise and encourage Management to develop a robust enterprise risk management and internal control system for the smooth operations of the Institute.
Section 83. (1-2) of the Public Financial Management Act stipulated that “A covered entity shall have an Internal Audit Unit. The head of the Internal Audit Unit shall report administratively to the Principal Spending Officer and functionally to the Audit Committee of that covered entity”. The section 83 of the Public Financial Management Act, 2016 (Act 921) as well as Public Financial Management Regulation, 2019 (L.I 2378) section 219 - 222 are all centered on Internal Audit in the public institutions of Ghana. The duties of Internal Audit are clearly spelt out in these sections without any ambiguities.
THE INTERNAL AUDIT DEPARTMENT
All public institutions, of which Institute of Languages was not an exception, were required by the Internal Audit Agency Act, 2003 (Act 658) in 2006 to established Internal Audit units/departments. The Internal Audit department of GIL was therefore established in 2009 in compliance with the law.
The key responsibilities of the Internal Auditors in the Public sector of Ghana are spelt out in section 83(2-10) of the Public Financial Management Act, 2016 (Act 921) and its regulation.
These we summarized into:
2. Advisory roles
3. Reasonable assurance roles
4. Value addition roles
5. Compliance roles
6. Risk management and governance process roles etc.
(i) Assessing specific operations for which they had responsibility within the previous year.
(ii) Performing any operational duties for Institute of Languages or its affiliates.
(iii) Initiating or approving transactions external to the Internal Audit Department.
(iv) Directing the activities of any employee of Institute of Languages not employed by the Internal Audit Department, except to the extent that such employees have been appropriately assigned to auditing teams or to otherwise assist Internal Auditors.
i am a self-motivated professional and a fellow of Association of Chartered Certified Accountants (FCCA), a member of Institute of Chartered Accountant, Ghana (ICAG), I hold Master of Science certificate in Accounting and Finance from the University of Ghana Business School. I also hold Higher National Diploma (HND) in accounting, with over fifteen (15) years’ experience in public sector internal auditing. I have achieved results through innovative but strict application of professional skills, thereby contributing significantly to the success of the organizations I worked with.
The Department of Arabic since its establishment has established itself as the most preferred premier Centre for research in Arabic Language, literature, and culture in Ghana. The Department has been a great seat of Arabic learning and innovative research into diverse cultures of the Arab world.
The goal of the Arabic Department is to promote world-class specialized research in different spheres of Arabic language and literature as well as equipping both professionals and students to play critical role in functional knowledge of Arabic so as to enable them to get suitable jobs in teaching and Arabic speaking countries.
To train the students to appreciate the relevance of the Arabic Language, the department has adopted a functional curriculum for teaching and learning of Arabic with much emphasis on real-life language use to quickly enable students of all skill levels to communicate effectively with native speakers.
The department has also actively engaged in research in a wide range of areas such as Arabic Language and Literature both Classical and Modern writings in Arabic, Arabic diaspora literature, and Arabic Sociolinguistics.
Students of the Department are taught different linguistics skills, component of computer application with software in Arabic, and skill building on Arabic-English translation are the hallmarks of this department.
Introduction of undergraduate courses in
• Communicative and Functional Arabic
• Translation & Interpretation (Arabic-English, Arabic-French, and vice versa)
• Comparative Literature and Advanced Arabic Linguistics
• Advanced Diploma in Arabic Interpretation (Business, Commerce, Tourism & Medical Facilitation)
• Advanced Diploma in Arabic Translation & Interpretation
The Arabic Department is headed by Dr. Mahmadu Isuah Bancy
The Department of English provides comprehensive high quality English language programmes for local and international students. The Department adapts the Common European Framework of Reference for languages (CEFR) system of language teaching providing a common basis for the elaboration of language syllabuses, curriculum guidelines, examinations across Europe. It describes in a comprehensive way what language learners have to learn to do in order to use a language for communication and what knowledge and skills they have to develop so as to be able to act effectively. The description also covers the cultural context in which language is set. The framework equally defines levels of proficiency which allow learners' progress to be measured at each stage of learning and on a life-long basis.
As the largest Department among the seven (7) modern languages departments in the Institute, the Department can boast of collection dedicated and expertise teachers with deep knowledge working with both local and international students.
The Department has responsibility over the three schools of the Institute namely: School of Languages, School of Bilingual Secretaryship and School of Translators.
Situated within the larger framework of the institute, the department seeks to:
• facilitate transparency in testing and the comparability of certifications,
• offer quality programmes for learners with specific English needs and goals,
• advance and conduct high quality English language proficiency assessment,
• deepen English learning experiences of domestic and the entire international community,
• attain academic excellence and intercultural competence through language immersion programmes,
• offer specific instruction for students with English needs in all scopes of endeavour
Currently the Department has developed the following programmes to commence in the 2022/2023 academic year.
• BA English,
• BA English and French,
• BA English and Arabic,
• BA English and Spanish
The Department also run customized English Language programmes aimed to increase the English language proficiency level of learners. These Special Courses are intended for individuals, groups and organizations. We can customize our programmes to suit the needs of learners include:
• Academic English
• English for Teaching Adults
• English for Engineering
• English for Business
• English for Health professionals
• English for Academic and Administration staff
The Department projects the following:
i) All lecturers will have obtained PhD in the next 5years
ii) Various B.A and Diploma programmes will have been developed
iii) Enrollment figure will have increased
iv) The department will play a frontal role in publication
Sampson Kobla Ezuh is the head of the Department of English
The Department of French was established to provide a broad focus and exploration of the French language, literature, and linguistics to gain an understanding of the francophone experience and culture across the globe. The goal of the Department is to Develop in students’ adequate mastery of the French language and the application of this mastery to the study of Francophone Literature, Civilization, Thought Systems, Francophone Secretarial, Banking and Commercial Practices, and generally effective bilingualism in French and English.
Thanks to its interdisciplinary approach to the study of French language, DFS offers courses in French language, linguistics, and literature. We are proud of the fact that our courses are taught in French by committed lecturers with vast academic expertise. At DFS we value experiential education. In any of our modes of studies whether BA, Diploma, Certificate, special course, 1st, 2nd or 3rd sessions as well as those who join the Institute on immersion programme, National Service or attachment, your journey with us will be meaningful and rewarding, and will lead to many exciting careers.
To become a Centre for teaching and research in the area of Francophone studies
To produce educators who are also able to function in other areas of public/professional life.
Since its inception, the department has been providing the French aspect of the training of:
1. Graduate teachers for second cycle institutions, and
2. Personnel for commerce, business, and academia.
Established in 1964 as a professional school within the Ghana Institute of Languages, the School of Translators (SOT) was built on a very solid foundation to train highly qualified translators and provide translation services for the Ministry of Foreign Affairs and the then nascent Organization of African Unity and its organs.
As Ghana’s Premier Translation School, SOT `has trained prominent Ghanaian and foreign translators and interpreters for various local and international organizations, such as the UN and its organs, the AU and its institutions, ECOWAS headquarters in Abuja and its fund in Lomé, the African Development Bank and the Foreign Ministries.
In addition to Translation, students are introduced to the general principles of translation and conference interpreting. The curriculum is chosen according to scientific criteria, taking into consideration the development in the fields of language and translation with particular attention to the practical side of the study to train the students to be efficient translators.
Within the BA in Translation programme, students have the opportunity to study translate in the following languages German, English, Arabic, Spanish, French, Russia, Chinese and Portuguese with subjects such as translation (including specialized translation), translation studies, active and passive languages (targeted training which prepares students for jobs in the multilingual communication market), intercultural communication, specialized communication among others.
To provide students with modern pedagogical approaches in translation, English Literature, Linguistics, and other language skills.
The School of Translation aims at a citadel of academic excellence in translation high international standards.
The school in addition to the BA in Translation Studies will be introducing the following degree programmes in the next academic year:
• BA in Multilingual Communication
• BA in Bilingual Translation Studies
• BA in Trilingual Translation Studies
• MA in Translation Studies with specialization in Technologies and Multilingual Communication
Once the students finish the program successfully, they will be authentically qualified enough to join the market on both national and international scales. Translation School graduates are expected to work as: • Teaching Profession
• Translator in different fields like NGOs, health, politics, industry, publishing industry, freelancing, journals, hospitals, commerce, and trade.
• Interpreters in various situations like humanitarian and social initiatives, NGOs.
• Community interpreter in hospitals and courts, conferences, media, news agency, and parliament.
• Proofreader and editor in publishing companies.
• Translation and Interpretation Instructor in institutes, language centers, and colleges.
• Freelance Translator and Interpreter, on-call translators and interpreter.
Head of School is Dr. Abdullah Musah Abdullah
The Office Registrar serves as the coordinating administrative arm of the Institute. The Registrar works as the Chief Administrative Officer of the Institute. Serving under the Rector, the Registrar plays a critical role in facilitating the attainment of strategic goals, values, aspirations of the institute and initiatives by providing some of the academic and administrative infrastructure necessary for excellent services to both students and the public.
The duty of the Registrar includes but not limited to interpretation, implementation and monitoring of policies, procedures, and other related matters in the Institute. He/she also serves as the Chief Scribe to the Institute Board and the Academic Board.
As the Chief Operating Officer, he/she takes charge of the implementation of the relevant regulations and policies as formulated by the appropriate Boards and Committees. He is the transmitter of decisions of Boards and Committees. The Registrar’s Department provides excellent professional support for the realization of the strategic goals of the Institute and the welfare of the Community.
The Registrar is assisted by Senior Assistant Registrars and Assistant Registrars who handle the various Departments of the Office, service Committees and the Governing Council of the Institute.
Offices Under the Registrar
• General Administration and Consular Services
• Human Resources
• Public Affairs
• Academic Affairs
• Physical Works and Estate Development
The Registrar is assisted by Deputy Registrars, Senior Assistant Registrars and Assistant Registrars who handle the various Departments of the Office, service Committees and the Governing Board of the Institute.
The Registrar is Mr. Joel Mawuli Asiedu
The General Administration, Legal and Consular Services falls under the Registrar’s Office and it is responsible for the provision of the day-to-day administrative support to the Registrar’s Office. The office is primarily responsible for the coordination of the Institute’s Security, transport, and General Services.
The Department also takes care of the Institute’s correspondence; filling of staff records, archival management and the management of the utilities.
The Division also provides secretariat services to committees such as Executive Committee, Welfare Services Board, and other sub-committees under the Welfare Services board.
In addition, it is responsible liaising with embassies and security agencies to grant permission to staff and students on visa acquisition and working permit purposes.
• Provide strategic planning concerning general services within the Institute.
• Liaise with the Legal Officer to deal with all litigation and dispute issues
. • Disseminate and implement decisions of the Welfare Services Board.
• Provide policy options on welfare-related matters for consideration.
• Coordinate the Institute Security Services, Transport, and legal services.
• Maintain equipment register in the Registrar’s Offices.
• Oversee the provision of logistics in the Registrar’s Offices and other key offices.
• Regulate the activities of vehicles on campus.
• General Supervision of Main Registry Staff
The General Administration, Legal and Consular Services is headed by Ms. Abigail P. M. Lawer.
The Academic Affairs Department of Ghana Institute of Languages has the responsibility for the planning, development, implementation, monitoring and evaluation of policies, procedures and practices for student admissions, examinations, curricular requirements, and records in order to achieve the academic goals and objectives of the Institute.
The AAD guides the academic culture of the institution by supporting the schools/faculties in their pursuit of excellence in teaching, scholarship and creative activity, and service to the community and their professions. Through that, faculty support students in reaching their academic potential. GIL offers our students a wealth of opportunities in collaboration with our dedicated faculty.
The key administrative functions of the Directorate include the following:
• Advertises various programmes of study of the University.
• Processes admissions applications for prospective applicants. Prior to the Admissions process the Directorate prepares Roadmap and Time-lines which serves as a framework within which the entire process is carried out.
• Organizes orientation programme to welcome and introduce new students to tertiary environment.
• Prepares and implements teaching and examination schedules and allocates lecture rooms and examination centres as well as handle all logistical matters relating to the academic agenda of the Institute.
• Prepares and issues statement of examination results, transcripts and certificates for the students
• Prepares and publishes academic materials including Handbook of Regulations for courses of study for Junior Members in consultation with the Public Affairs Department.
• The Department compiles a pass list and submits same to the Academic Board for approval.
The Department of Academic Affairs is manned by Mr. Eric Osei Kwakye
The Department of Public Affairs (DPA) Office is responsible for developing and maintaining a positive image for the Institute within the public domain through the implementation of time-tested Public Relations (PR) techniques based on truth, authentic information and responsible performance. The aim of the Office is to stimulate the use of mass communication resources, including advocacy and Behavioural Change Communication (BCC) tools, to support the Institute’s vision of achieving excellence in language education and research.
The Office, as part of its functions, employs varied strategies such as media relations, writing, publications and documentations, government relations/affairs, public affairs, special public relations, special events and international relations to achieve its targets.
In the reporting period, the office generated a number of news items, including this year’s congregation report, conferences attended, matriculation, and special events to promote the image of the Institute.
The head of the DPA is Kow Payin Nketsia-Richardson
The Department of Physical Development and Estate Management is responsible for managing Land and Landed properties in the Institute. These include but are not limited to the acquisition and development of land, managing tenancies, alterations, renovation, repairs and improvements for the campuses.
Apart from the overall planning, coordination, and control of capital projects that consultants have been engaged in from inception to completion, the professional teams of the Department also provide in-house services on the design and construction management of various projects. The office is responsible for the master planning and management of the Institute’s Assets.
With the support of management, the Department is currently seeking to revive and initiate projects that can bridge the Infrastructural gap faced in the Institute. The Institute, therefore, is open to partnership and sponsorship for many projects, including but not limited to;
• Provision of a decent Hostel Accommodation
• Construction of Administration Block
• Completion of the Auditorium
• Developing a modern Market Centre or Commercial Area
• Modern Language Laboratories and Library Centre
The Head of the Estate Department is Mr. Peterson Kofi Sabala
The Transport Section provides efficient transport services and vehicle maintenance services in support of Institute activities. The main objectives are to plan and schedule Instutitute transport services to enhance availability and reliability in supporting academic and social events of the Institute.
• Transport for students on academic trips
• Transport for official trips
• Transport to students for extra-curricular functions
• Transport to attend funerals for students and staff
• Preventive and corrective maintenance of vehicles.
The Section is headed by Mr. Charles Odoi Aryeh
The Quality Assurance Unit (QAU) is responsible for overseeing quality in all the affairs of the institute. The Institute's quality assurance procedures provide a framework within which its institutions can examine and enhance their education to enable them to achieve this aspiration of excellence.
The QAU seeks to establish and safeguard high standards and good practices in teaching, learning and assessment. Its remit is to ensure that approved quality standards are adhered to at the Ghana Institute of Languages and that Management will be well informed about problems associated with maintaining such standards for appropriate action.
The procedures for assuring quality in teaching, learning and assessment are designed to reflect:
• The Institute's mission
• The complexity, diversity, and academic/administrative structure of the Institute
• The Institute's nature as a community of scholars
• The conviction that academic staff and students are most effective in an environment that is supportive and participative rather than directive and managerial
• A proportionate pedagogical approaches and potential risk to learning and teaching provision and assessment.
The Department of Research, Innovations and Publications is credited with the responsibility to supports the promoting collaborative research, scholarship, and provide assistance with intellectual property questions, licenses, patents, entrepreneurship programmes and sourcing for funding, and other aspects of commercialization activities of the GIL.
As part of a preeminent research Institute, DRIP has the mission to be creators, leaders, and good stewards of a strategic research that services the community by empowering GIL to grow, discover, and innovate while enriching the human experience and solving society’s most pressing problems.
The Department also envision become a global research leader that works across industry, academia, and government to increase innovation and discovery and to deliver revolutionary, life-changing solutions to solve societal problems
The Department of Research, Innovation has the specific responsibility of:
a. developing capacity for research and publications.
b. developing collaboration for international research projects.
c. developing capacity for institutional research.
d. enhancing the operation of an in-house internationally recognized peer-reviewed journal.
e. establishing systems for ethical clearance, registration, patenting and commercialization of intellectual property;
f. reviewing the list of GIL prescribed journals for publication by faculty.
ACHIEVEMENTS – 2021/2022 ACADEMIC YEAR
The department has organized six (6) seminar series during the 2021/2022 academic year.
The department set up a committee (Project Text Verification Committee) that examines the authenticity of texts final year students from the School of Translators present for their project works.
The department registered with the Ringgold Identify Database (Ringgold ID 623436 Ghana Institute of Languages).
Four teaching staff who work closely with the department were sponsored for a two-day workshop on LaTeX.
1. To set up the GIL Journal by the end of the 2022/2023 Academic Year
2. To get GIL registered with the Consortium of Academic and Research Libraries in Ghana (CARLIGH)
3. To organize at least 6 capacity building workshops by the end of the 2022/2023 academic year
4. To organize the 2023 LAG annual workshop
5. To organize a joint research conference with all the constituent institutes of UMAC
Miss Grace Nana Aba Dawson-Ahmoah is the head of DRIP
The Office for Student Affairs takes charge of the campus life of the students, their welfare and discipline, and dormitory facilities. As such, it guides and supervises the recognized student organizations, the student councils and conducts capacity-building seminars for the students.
The OSA investigates all student-initiated and student-related activities. The Office for Student Affairs serves as home for all and the hub for student life through holistic student development. The Office is committed to the Vision-Mission of the Institute through the enforcement of policies, programs, and services, oriented towards the integral formation and welfare of students.
At the heart of activities for the office is Student Welfare and Development. The ensures that students learn in a free, fair, and convenient atmosphere in order to improve the studies and wellbeing.
The office which is under the Vice Rector is responsible for;
• Maintaining order and discipline
• Preventing offenses
• Investigating student violations of Institute’s rules and policies as provided in the Student Handbook or other laws
• Monitoring and evaluating the implementation of the co-curricular and extra-curricular activities of Student Organizations
• Ensuring the safety, security, welfare, and development of students.
• The counselling and placement of students for immersion or attachment
• Coordinate students religious activities on campus
• Resolve all conflict between students/students or students/lecturer
• Ensure the safety of students in all private hostels
• Ensuring that maintenance of cordial relations among the various student groups and the student body
• Providing leadership to all bodies and activities that promote the well-being of students at the Institute
• Overseeing the formation of student’s associations.
• Coordinating with the groups to encourage the participation of students in the activities that promote personal growth and development of students;
• Giving permission to students to go on protest marches and demonstrations whether within or outside the Institute
The Dean of Students’ Affairs is Mr. Emmanuel Kwesi Owusu
In a world that needs greater understanding between peoples and cultures, Modern Languages will give you something to say.
The Department of Modern Languages offers language programs in Chinese, German, Portuguese, Russian and Spanish, The aim the Department is to broaden people’s awareness of the world by engaging with language, culture and literature to enrich understanding and fosters more inclusive, inspiring and creative communities.
The Department also promotes the study and teaching of second languages and the study of the literatures and cultures produced by the peoples of those languages. It offers both general introductions to these languages and cultures as well as advanced study for the training of teachers, scholars, and other professionals.
The Department also serves as a catalyst for the creation of community events and activities to promote cross-cultural and cross-disciplinary understanding, communication, and analysis to fosters the intellectual advancement of its teaching faculty by enabling the pursuit of scholarly goals.
Our research and teaching foster language learning, deepen cultural understanding through literary and cultural studies and highlight cutting-edge technology-enhanced learning. With internships and study abroad, transformative engagement with local communities, and inspiring co-curricular activities, Modern Languages inspires and educates the next generation of global thinkers and innovators.
The Head of Department for Modern Languages is Ernest Kwesi Ameyibor
The Department of Human Resources aims at providing employees with exceptional experiences through pro-actively delivering value added HR services with professionalism, compassion, and purpose. The office in support of the Institute’s vision and mission belief that all employees are an asset hence the continuous provision of courteous and supportive services in the recruitment and retention of qualified employees, administration of salary and benefit services, as well as maintenance of employment records and electronic data.
Using a value structure that promotes quality, end-user satisfaction, ethical management, accountability, and a quality work environment, the Department of Human Resources fosters confidence and trust in response to the needs and concerns of the community.
Services provided include, but are not limited to:
• Recruitment and Hiring
>> Guidance in writing position descriptions
>> Developing effective recruitment plans
>> Identifying selection methods to combat implicit bias
• Employee Relations and discipline:
>> Guidance for general personnel issues
>> Attendance and leave issues
>> Reasonable suspicion testing
• Organizational development
>> Organizational design and restructuring
>> Succession planning
>> Staffing Contingency Planning
• Performance Management
>> Setting goals
>> Delivering feedback
>> Calibrating ratings
• Professional development and training needs
• Meeting with employees about questions and concerns regarding to HR matters
• Alignment of HR strategies with operational goals
• Consultation with unit representatives and their employees to provide basic understandings and interpretations of Institute policies, practices, and procedures, as well as applicable local/state/federal law(s)
The Head is Mr. Johnson Azorlebu